Different retention policies can be applied to different users. Types of retention tags - there are three types of retention tags: Default policy tags DPTs apply to untagged mailbox items in the entire mailbox. Untagged items are mailbox items that don't already have a retention tag applied, either by inheritance from the folder in which they're located or by the user. Retention policy tags RPTs apply retention settings to default folders such as the Inbox, Deleted Items, and Sent Items. Mailbox items in a default folder that have an RPT applied inherit the folder's tag. Users can't apply or change an RPT applied to a default folder, but they can apply a different tag to the items in a default folder. Personal tags Personal tags are available to Outlook and Outlook on the web users as part of their retention policy. Users can apply personal tags to folders they create or to individual items, even if those items already have a different tag applied. In Outlook and Outlook on the web, personal tags with the Delete and Allow Recovery or Permanently Delete actions appear as Retention Policy, as shown in the following figure.įor further retention details on specific folders/items, please review the following references: Important: At this time, you can only use pre-existing retention policies. Note: The steps below pertain to Outlook on the web. These settings can be managed via Outlook for Windows by using the Assign Policy menu option.
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